Opportunities From: VolunteerWNY

Reporting to the Executive Director, the Virtual Administrative Assistant will provide administrative and clerical support to assist with effective operations of the organization. This role requires the ability to exercise discretion and take independent initiative. This role utilizes online communication channels such as e-mail, Mailchimp, phone and text to deliver information to donors, partners and volunteer staff.

Duties and Responsibilities

Communicate in writing and verbally between donors (including potential donors), volunteer staff, supported organizations, and partners Prepare PowerPoint presentations, donation requests and thank you letters Perform data entry Management of the organization’s mailbox  Website maintenance, as needed Conduct grant application research 

Skills and Specifications

• Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, etc… 

• Ability to work well with others and to complete work with minimal supervision

• Excellent communication skills – written and verbal

• Exceptional organizing and planning skills

• Ability to understand, and execute complex written and verbal instructions

• Able to maintain customer confidentiality

• Able to react effectively and calmly in emergencies

• Able to deliver excellent customer service, externally and internally

• Ability to meet close deadlines

 

Reporting to the Executive Director, the Finance Committee Member will help record International Child Advancement's financial accounts and records. The candidate will research and analyze financial information to help the organization make well informed decisions, assist with monthly reporting and analysis, budgeting, forecasting and projections.

Duties and Responsibilities

Check account records for accuracy and maintain a system for organizing ICA's documents Prepare, distribute invoices and receipts to Educational Sponsors/donors Coordinate billing questions/answers from Educational Sponsors/donors Prepare, review and distribute monthly and quarterly financial reports  Track expenses and revenues vs. budget and reforecast and analyze fluctuations Evaluate profit and cost efficiencies in various areas of the organization as needed Prepare yearly financial statement to be placed on our website 

Skills and Specifications

Proficient in QuickBooks Online accounting software Advanced knowledge of Microsoft Office (emphasis on Excel & Access) Excellent Communication skills (written & verbal) Strong initiative and ability to manage multiple projects as well as strong follow through skills Must be detail oriented with strong organizational and analytical skills

Education and Qualifications

• Bachelors Degree in Accounting, Finance or Economics from an accredited institution preferred

•  1 to 2 years’ experience in an Accounting, Bookkeeping role

• Experience in administrative functions

***Please provide a copy of your resume***

The Social Innovation committee (non-board) will provide virtual oversight to all educational and vocational training related activities that take place at GUAOA Orphanage in the Democratic Republic of Congo. Committee members will manage tasks related to educational sponsorship, child pairing for the organization, and the growth of our vocational training programs.

Responsibilities: 

Education:

Develop an education program strategy that will detail a more streamlined strategy from a data, communications (with sponsors) and pairing perspective (ensuring at least 70 orphans are paired with a sponsor for 2023-2024 school year)

- Grades Data: Document each child’s grade per trimester - track graduation and failure rates

- Communication with Sponsors: Email sponsors the report cards every trimester/year-end

- Pairings: Identify and conduct outreach to potential educational sponsors ahead of the new school year

- Partnership with GUAOA Orphanage: Engage with our partner organization in the Democratic Republic of Congo to develop strategies for supporting students needing additional schooling assistance (e.g., tutoring, after school programs etc.)

Vocational Training:

Develop an oversight strategy that will lay out what information we will need from the orphanage and at what cadence in order to effectively monitor the programs and their progress.

- Reporting: Obtain quarterly reports from the orphanage detailing number of children enrolled, progress, and completion rates.

The Development & Event Planning committee will have direct responsibility over International Child Advancement's (ICA) event planning and development activities.

 

Responsibilities:

 

* Work closely with ICA's Executive Director to develop the organization's yearly development and event planning strategy

* Develop a project plan for each event and oversee all planning implementation aspects ensuring all goals are met

* Research and book venues, vendors, performers and speakers

* Collaborate with ICA's HR Director to recruit volunteers for each event

* Conduct research and develop list of prospective grant opportunities, foundations, corporate sponsors & donors

* Submit quarterly reports to the Executive Director on the progress of fund development activities

* Help educate all ICA volunteers about the resources needed to realize the organization’s plans and fulfill its mission

 

Qualifications:

 

* Minimum 2 years' experience in management, project management, sales and/or event planning

* Strong time-management and organizational skills

* Strong relationship-building skills with prior proven success are required

* Ability to effectively interact and form partnerships with donors, corporate sponsors, foundations, other organizations, internal and external stakeholders

* Excellent written & oral communication skills and presentation skills

* Demonstrated ability to work in a team-based environment (remote and in-person)

* Personal integrity, friendliness, patience, professionalism, flexibility and enthusiasm

 

Time commitment: Approximately 1-2 hours per week (will depend on number of committee members).

 

**2022 Events**

 

* Sasmita Batik Fashion Show: July 8, 2022 (ICA will partner & provide support to local small business Sasmita Batik Indonesia)

* ICA Appreciation Luncheon: July 16, 2022

* 4th Annual Back to School Drive: August 13, 2022

* Holiday Toy & Food Drive: December 3 - 17th

Board members support the work of International Child Advancement and provide mission-based leadership and strategic governance.  While day-to-day operations are led by ICA’s Executive Director, the Board/ED relationship is a partnership, and the appropriate involvement of the Board is both critical and expected. Ideal candidates will have the following qualifications and qualities:

Ability to listen, analyze, think clearly and creatively, and work well with people individually and in a group Willingness to prepare for and attend board and committee meetings, ask questions, take responsibility and follow through on a given assignment, contribute personal and financial resources in a generous way according to circumstances, open doors in the community, advocate for the organization Interest in developing certain skills that you may not possess, such as in cultivating and soliciting funds, cultivating and recruiting board members and other volunteers, and learning more about the substantive program area of the organization Possession of honesty, sensitivity to and tolerance of differing views, community-building skills, personal integrity and sense of values, and concern for ICA’s development

General Responsibilities of the Board

As the highest leadership body of the organization and to satisfy its fiduciary duties, the board is responsible for:

Strategic planning in partnership with the Executive Director Fundraising and resource development Ensuring strong fiduciary oversight and financial management Reviewing and approving the annual budget Oversight of the organization’s programs and services Enhancing the organization’s public image Assessing its own performance as the governing body of the organization

Responsibilities of Individual Board Members

Each individual board member is expected to:

Know the organization’s mission, policies, programs, and needs Prepare for, attend, and conscientiously participate in board meetings Faithfully read and understand the organization’s financial statements Serve as active advocates and ambassadors for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission Leverage connections, networks, and resources to develop collective action to fully achieve the organization’s mission Give a meaningful personal financial donation

Other responsibilities of nonprofit board members

Follow the organization’s bylaws, policies, and board resolutions Sign an annual conflict-of-interest disclosure and update it during the year if necessary, as well as disclose potential conflicts before meetings and actual conflicts during meetings Maintain confidentiality about all internal matters of the organization

Experience that we are seeking include:

Accounting/Bookkeeping Legal Corporate PR International Development

Location: Candidates must be in the Buffalo, NY/WNY area

The Executive Director will lead and oversee International Child Advancement (ICA)’s operations, programs, and strategic initiatives. This role focuses on ensuring the organization’s mission to empower, educate, and elevate underserved children, refugees, and orphans locally in Buffalo, NY, and internationally in the Democratic Republic of Congo (DRC). As the face of ICA, the Executive Director will collaborate with the Board of Directors to drive fundraising, program execution, and organizational growth.

Key Duties and Responsibilities

Leadership & Strategy:

Serve as the primary representative of ICA to stakeholders, including beneficiaries, donors, and the community. Work with the Board of Directors to develop and implement the organization’s strategic plan. Ensure alignment of all programs and operations with ICA’s mission and vision.

Fundraising & Financial Management:

Oversee and execute fundraising strategies, including donor engagement, grant writing, and partnerships. Oversee the organization’s finances, including budgeting, financial reporting, and compliance. Work with the Board to establish plans for future compensation strategies.

Program Oversight & Development:

Monitor and evaluate the effectiveness of ICA’s programs locally and internationally. Oversee the planning and execution of events, workshops, and other program activities. Ensure beneficiaries’ needs are met through culturally sensitive and impactful initiatives.

Community Engagement & Advocacy:

Build strong relationships with refugees, immigrants, and underserved children in Buffalo. Engage with international partner and beneficiaries in the DRC, fostering collaboration and trust. Advocate for the needs of vulnerable populations, raising awareness about their challenges.

Operations Management:

Supervise volunteers, and program coordinators.

Maintain operational efficiency, including managing virtual systems and ensuring compliance with legal requirements.

Education Requirements

Required: Bachelor’s degree in nonprofit management, business management, social work, education, international development, or a related field.

Required Qualifications

Proven experience in nonprofit leadership or management. Understanding of the challenges faced by refugees, immigrants, and underserved children. Strong organizational, communication, and interpersonal skills. Ability to manage budgets and fundraising initiatives.Resides in Buffalo, NY, with availability for local engagements as needed.

Preferred Qualifications

Fluency in French and English (French fluency is not required but is advantageous). Previous experience working with vulnerable populations, particularly refugees, immigrants, orphans, or underserved youth.Background in event planning, program development, or financial oversight. 

Compensation

This is a volunteer role; however, the Executive Director will collaborate with the Board of Directors to develop strategies for future compensation.

Join us at International Child Advancement and make a meaningful impact on the lives of underserved children and communities, both locally and globally.